Present: Toby Byrd, Jackie Byrd, Sandy Woodruff, Gary Wieboldt, Suli Schehr, Ellen Livingston
The meeting was called to order at 7:45.
The minutes of the August 30th meeting were approved with the following changes. A motion was raised for the creation of the official Westview webpage and the second correction/change was Jake's last name from Plummer to Jake Piper.
Treasurers Report
As of September 30th the account balances were:
The treasurer's report was accepted as submitted.
The Board is in the process of locating someone to perform the survey on the front area as well as paint the gazebo and repair the stones in the front wall.
Gary Wieboldt submitted a draft budget to the Board. A motion was raised to accept the budged as submitted and present it to the homeowners at the December 6, 2000 meeting. The motion was second and approved.
A motion was raised to include copies of the minutes with the 2001 homeowner bills for those homeowners that do not have access to the internet. The motion was second and approved. All future minutes will be posted on the official Westview Homeowner webpage www.westviewhoa.com.
NEW BUSINESS
The Board discussed the handling of the Architectural Reviews and the infraction of the by laws. A motion was raised to hire a Management company to handle all of the architectural review issues. Guidelines will be set by the Board for the company to follow. A motion to support his was raised, second and approved. It was mentioned that the hiring of the management company to handle the architectural review issues is likely to raise the amount of the yearly homeowners dues.
ARCHITECTURAL REVIEW
Gary Wieboldt suggested that someone needs to pick up the mail once every two weeks and if there is an architectural review forms in the mail call the person and have some contact with the person submitting the form. We need to assist the homeowners with complying with the forms. The Board authorized Sandy Woodruff to approve the architectural reviews and Ellen Livingston volunteers to help with the architectural review. Jackie Byrd suggested that the word photo be included in the review form.. The board agreed that the form would remain the same.
Architectural review. Reese Fuller, 5323 Lakevale Terrace, wants to replace a garage door. The Board needs more information on the doors to be installed along with a picture
Frank Baron, 5503 Lakeford, wants to install a fence. The application was approved. A note was made that the fence is already in place.
Patrick Casey, 13915 Westview Forest Drive, wants to replace garage doors. The application was approved.
The siding that was put up on Westview Forest Drive in a color that is not in compliance with the by laws was mentioned. No decision was made as to the steps to take in this case.
The next meeting is December 6, 2000. This will be a community meeting at which the 2001 budget will be voted on.
The meeting adjourned at 9:20 p.m..
Charlie Carr
Secretary